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Disclaimer · comparison

CodeTwo and Conbool — side by side.

If you're looking for central signature and disclaimer management with EU hosting, it pays to look at the differences with CodeTwo. This page compares publicly verifiable points — as of September 2026.

Request a demoDisclaimer in detailUpdated: September 2026

In three sentences

What matters.

CodeTwo is an established Polish vendor for email signatures and Microsoft 365 management tools with long market presence. Conbool Disclaimer is a German alternative with EU hosting and signature management as part of a broader email security platform. Which fits depends on your hosting requirement, integrations needed and licensing preference.

The five most common questions, side by side.

Every statement about CodeTwo links to a public source. Every Conbool claim is verifiable in a demo.

Where is my data hosted?

Conbool Disclaimer

Exclusively in EU data centres on ISO 27001-certified infrastructure. Contract party and data processor is Conbool GmbH in Germany.

CodeTwoCodeTwo

CodeTwo runs the signature service on Microsoft Azure across nine regions, including Germany West Central, West Europe, North Europe and UK South, alongside locations in North America, Australia and the United Arab Emirates. The customer picks the region when registering the tenant. CodeTwo is a Polish company headquartered in Jelenia Góra.

Source: codetwo.com — overview of available regions, Trust Center and Privacy, retrieved September 2026. Record the chosen region at registration.

Why it matters: EU hosting matters for GDPR and both vendors can meet it; CodeTwo offers a German Azure region among others. The difference is on the contract side: with Conbool the contract party and data processor is a German GmbH, which can be a contractual advantage under regulatory requirements such as BSI C5, KRITIS or NIS 2.

How is the signature technically applied?

Conbool Disclaimer

Server-side in the mail flow: the signature is created at send time on the server. Endpoints need neither add-ins nor local templates. Outlook desktop, web and mobile show identical signatures.

CodeTwoCodeTwo

CodeTwo Email Signatures for Office 365 supports both methods: server-side in the Microsoft 365 mail flow or client-side in Outlook. Which method is active is governed by the rule setting.

Source: codetwo.com — Email Signatures for Office 365 documentation.

Why it matters: Server-side guarantees consistency; client-side offers live preview. Both solutions support server-side — the main difference is hosting and licensing.

How is licensing structured?

Conbool Disclaimer

Modular per feature — you can activate Disclaimer alone or together with MailGuard, SecureMail and SecureFiles. Term monthly or yearly without multi-year commitment.

CodeTwoCodeTwo

CodeTwo is typically licensed per mailbox per year. Current terms are handled by sales or the pricing portal.

Source: codetwo.com — pricing page.

Why it matters: For signature-only needs, both solutions compare per-mailbox cleanly. For broader email security modules, Conbool's modularity stands out.

How does directory integration work?

Conbool Disclaimer

Sync with Entra ID, with a local Active Directory through an outbound agent and with LDAP directories. On a change of role, location or function the signature updates automatically, without PowerShell and without scripts. Which attribute fills which field is configurable per field. Changes flow into every signature variant of the subsidiaries.

CodeTwoCodeTwo

CodeTwo Email Signatures 365 syncs with Microsoft Entra ID and refreshes its own cache regularly. Fields outside Entra ID are maintained through CodeTwo's attribute management, by CSV import or via PowerShell. A direct integration with an HR system is not stated in the public documentation.

Source: codetwo.com — documentation on Entra ID attributes and custom attributes, retrieved September 2026.

Why it matters: Both solutions pull signature data from the directory; what differs is which sources are connected directly. Conbool reads Entra ID, on-premises Active Directory through an outbound agent, and LDAP. CodeTwo relies on Entra ID and adds further fields through its own attribute management, CSV or PowerShell. If your HR system is the leading source, you feed the directory first with either vendor.

How quick is the rollout?

Conbool Disclaimer

Mail-flow connector configuration under 30 minutes. First template is created in the admin portal in 10 minutes and can go live immediately — with a pilot group before broad rollout.

CodeTwoCodeTwo

CodeTwo offers a guided onboarding with a setup wizard. Initial configuration takes a few hours depending on template complexity.

Source: codetwo.com — Getting Started Guide.

Why it matters: Rollout time is a direct cost driver in IT projects. Both solutions are productive within days — detailed tuning happens iteratively.

Migration checklist

What to watch for when migrating away from CodeTwo.

Replacing CodeTwo typically runs in four steps — focused on template migration and the mail-flow switch.

  1. 1. Export current CodeTwo rules

    From the CodeTwo admin console export all active signature rules, banner sets and targeting configurations. These serve as templates for Conbool.

  2. 2. Switch data sources to Conbool

    If CodeTwo uses its own data store, attribute fields such as name, role, phone and photo are reconnected to Entra ID, Active Directory or LDAP. Conbool syncs each field directly with the directory, without a CSV intermediate.

  3. 3. Switch the mail-flow connector

    The CodeTwo connector in the Microsoft 365 mail flow is replaced by the Conbool connector. In the transition only one of them may have the active signature rule — otherwise double signatures.

  4. 4. Run out the CodeTwo licenses

    After migration validation the CodeTwo licenses are cancelled or run out. Back up templates and banner campaigns for audit purposes.

A pilot phase with 1–2 departments is recommended before broad rollout. The most common error is double signatures when both connectors have active rules.

Decision aid

When Conbool, when CodeTwo.

Conbool Disclaimer fits when …

  • You need to document EU hosting and a German contract party.
  • You want to combine signature management with other email security modules.
  • the directory has to stay on site while the signature is still built from its attributes, without a directory sync into the Microsoft cloud.
  • You want to cancel monthly or yearly without multi-year commitment.

CodeTwo fits when …

  • You want a specialised signature solution with long Microsoft maintenance history.
  • You already use the CodeTwo ecosystem (incl. backup, migration tools).
  • Existing CodeTwo templates and workflows are established in your organisation.
  • You don't need an external contract party with a German seat.

Matched to your setup

Conbool Disclaimer by industry and use case.

Zentrale E-Mail-Signatur

Server-seitige Signaturen mit Verzeichnis-Anbindung und Banner-Kampagnen.

Learn more

E-Mail-Signatur-Management

Vorlagen, Targeting und Reporting für Vertrieb, Marketing und Compliance.

Learn more

Signaturen für Kanzleien

BORA-konforme Disclaimer-Vorlagen und Mandanten-spezifische Banner.

Learn more

Signatur aus Active Directory

Felder aus dem lokalen Verzeichnis, ohne Entra ID und ohne offenen Port.

Learn more

Exclaimer-Alternative

Layered-Disclaimer aus der EU, ohne UK-PE-Mutter und Per-User-Bundle.

Learn more

Zentrale E-Mail Signatur

Server-seitige Signaturen, einheitlich auf allen Geräten und Clients.

Learn more

E-Mail Signatur Management

Unternehmensweite Signaturen zentral verwalten und ausrollen.

Learn more

E-Mail Disclaimer

Pflichtangaben automatisiert, rechtssicher und compliance-konform.

Learn more

Also compared

Further signature management alternatives.

CodeTwo is often weighed up against Exclaimer. Here are the direct comparison pages and a cross-comparison.

Frequently asked

See Conbool Disclaimer in your own setup.

30-minute demo. Modular per feature. EU hosting.

Request a demoDisclaimer in detail

Sources and fairness note

Statements about CodeTwo rely exclusively on publicly accessible sources: codetwo.com, Trust Center, pricing and integrations documentation. Non-publicly substantiated claims are avoided.

As of September 2026. For your final decision we recommend you ask both vendors directly about the points relevant to you and get statements confirmed in writing.

CodeTwo is a trademark of CodeTwo Sp. z o.o. sp.k. Conbool is a trademark of Conbool GmbH. This page is an editorial comparison — not official CodeTwo material.