Secure file transfer for businesses Large files. A small, secure link.

SecureFiles is the secure file transfer of Conbool. Large files go out as a protected link instead of an attachment, straight from Outlook, Thunderbird or the browser. On top come a secure inbox for files from outside and pools as a shared data room. Every download follows your rules and is logged.

Your administrator sets the per-file limit in the rules. Typical cases are CAD drawings, videos, database exports or medical images of several gigabytes. Uploads run in parts, and an interrupted upload resumes where it stopped. Your mail server limit no longer matters, because only the link travels in the email.

No. Recipients open the link in the browser and prove who they are the way your rule requires, for example with a code by email. Senders to the secure inbox and guests in pools need no account either. Only if you require sign-in with a second factor does the recipient create an account.

With the SecureFiles add-in for classic Outlook, new Outlook and Outlook on the web. You attach the file or pick it in the add-in, which uploads it encrypted and inserts the link into the email. Above a set size, Outlook steps in on send and offers the link, mandatory if you wish. You deploy the add-in centrally through the Microsoft 365 admin center.

Yes. Thunderbird 128 and later has its own add-on. It also replaces large attachments with a protected link and uses the same rules as the portal.

Yes. In the portal and in the Outlook add-in you pick files straight from SharePoint Online or OneDrive, without a detour through your own computer. Conbool acts only on behalf of the signed-in user and sees only what that user may see. Your administrator enables sending from SharePoint once.

Through the secure inbox. You create an upload link and share it by email, on your website or in your signature. Outsiders upload without an account, and files are scanned for malware before release. If you like, the inbox gets its own address, your colour, a footer and terms of use.

Instead of an empty upload field, you request exactly the documents you need. You mark items as required or optional, with format rules, fields, conditions and a signature. A deadline with automatic reminders on working days keeps senders on track, and they can unsubscribe at any time. At the end you get an answer sheet as PDF.

A pool is a shared data room with folders, members and guests. Everyone works with the role of viewer, contributor, editor or manager. Rights can be set per folder. Files with the same name become versions, and deleted files go to the recycle bin and can be restored until the period ends.

Yes, as guests. A guest opens the pool with a personal link and confirms with a six-digit code by email. Your administrator must allow guests first and can limit their roles.

Yes. With the drive, pools appear in Windows Explorer and in the macOS Finder, signed in with an app password. Saving, renaming and deleting work as in the portal, and deleted files go to the recycle bin. Conbool support sets up the drive for your tenant.

Depending on the rule, the link plus the recipient address is enough, or a code by email, or sign-in with a second factor. You can add a password that you share separately. Your administrator sets a minimum level for the whole tenant, and single rules can only make it stricter. Failed attempts are throttled.

Not necessarily. After a passed check, the recipient can let SecureFiles remember the device, and the next download skips the code. Your rule decides whether that is allowed, for how long, and whether it covers one or all transfers to the same address. A password is still asked for on every transfer.

With view only, recipients see PDF, images and Office documents in the browser and cannot download them. The per-download watermark writes recipient, time and reference on every page. That way a leaked copy can be traced to its download. Neither works together with end-to-end encryption.

As long as your rule says: from one hour through days and months to unlimited. You can also limit the number of downloads and revoke any transfer at any time. Before expiry, SecureFiles reminds the sender and, if you like, recipients who have not downloaded yet. After expiry the files are deleted, and the deletion is logged.

Yes, before every release. While the scan runs, the transfer waits, and only then does the email with the link go out. If the scan finds malware, the file is not delivered and the sender is notified. End-to-end encrypted files are the exception, because the server cannot see their content.

Yes, as an option for transfers, pools and inboxes. The browser encrypts files, file names and message before upload, with a key derived from the password or your own key. Conbool then sees only ciphertext. Your administrator decides whether end-to-end is allowed or required by rule.

In the Conbool cloud, files are stored encrypted in data centres in Germany. TLS protects them in transit, AES-256 at rest. If you want to hold the files yourself, connect your own S3-compatible storage, and the connection is tested before anything is stored. In the portal, recipients download straight from storage, with no stop in between.

SecureFiles is built for use under the GDPR: encryption, access only by rule, retention with deletion and a log of every action. Data subject access and erasure run directly in the portal, and people appear pseudonymised afterwards. We provide the data processing agreement. More on the page about GDPR-compliant file transfer.

Who created which transfer and when, who downloaded and when, every scan, every release and every change to rules. IP addresses are kept only as a hash. You can export the log as CSV or PDF, for example for data protection or an audit.

Yes. The REST API reads the state of transfers, requests and pools, creates transfers and uploads files into pools. The event catalogue delivers every event as its own webhook, with templates for n8n and Power Automate. Submissions to the inbox can be stored in S3, on an SFTP server or in a SharePoint library.

Yes, if your administrator enables it. A public download link suits press material, recordings or data sheets. It has a fixed download cap and an expiry.

Yes. Besides the cloud, Conbool is available as an installation in your own data centre, and SecureFiles runs there too. A few features, such as the smaller download copy, exist only in the cloud.

Yes. A rule applies to all users, a group, a domain or a single user. HR may keep files longer than sales, for example, or management may have to use end-to-end encryption. Each rule holds the file limit, retention, allowed file types, download level and the protection features. No rule can weaken what the tenant minimum level sets.

An inbox is a one-way street inwards: outsiders upload, only you see the files. A pool is a shared space where team and guests store, read and edit files over a longer time, with a role per person. For a one-off request for documents, use the inbox; for an ongoing project with partners, use a pool.

Free file sending services are built for private use. They know nothing about your company rules, keep no log for data protection and do not check who downloads a file. SecureFiles is secure file transfer for businesses: your administrator decides who may send what to whom, every download is recorded, and files are stored encrypted in Germany. On top come receiving and collaboration, which a pure sending service does not offer.

SecureMail encrypts the email itself, for example with S/MIME, PGP or as a password-protected PDF. SecureFiles handles files that are too large or too sensitive for an email, and receiving files from outside. The two work together: protected retrieval in SecureMail uses a SecureFiles link with a code. Many customers use both products together.

SecureFiles needs no change to your mail flow. You verify your domain, set in a rule who may send and with which limits, and deploy the Outlook add-in through the Microsoft 365 admin center. From then on your staff send large files straight from Outlook. You create inboxes and pools in the portal whenever you need them.

Yes. In the portal you drag a folder into the transfer, and SecureFiles packs it into an archive. For very large folders that several people work on for weeks, a pool is the better choice. There, structure, versions and rights are kept.

The notification carries your sender name, your logo, your colour and your default text. The download page appears in the same look. That way recipients recognise your company rather than an unknown service, which also guards against phishing suspicion. Your administrator sets the design once, centrally.

Yes. The history of every transfer shows which recipient downloaded which files and when. Recipients who have not downloaded yet can be reminded automatically before expiry. You can revoke a transfer at any time, even after the email has gone out.

Anywhere confidential or large files leave or enter the company. Law firms and tax advisers exchange contracts and receipts with clients, medical practices and hospitals share findings and images, architects and engineers exchange drawings with clients and partners. HR collects application documents, purchasing collects drawings and certificates from suppliers. For all of them the same secure file transfer with rules and a log applies.

SecureFiles is included from Suite 1. Your quote states the price for your number of users. You can try it for free.