How do dynamic employee data get into the signatures?

Conbool continuously synchronizes with your Azure AD / Entra ID or local Active Directory. Signature templates are automatically filled with the individual contact information of the respective sender, without the employee having to intervene.

Can we set up different signatures for subsidiaries and countries?

Yes, the architecture is designed for multilingualism and complexity. You can store automatic rules based on department, SMTP domain, company location, or AD groups, so that each unit always uses the regionally and legally correct signature.

Can time-controlled marketing banners or exhibition notices be integrated?

You can easily integrate marketing banners that are automatically activated for a set period (e.g., Black Friday, trade fair) and then removed. This transforms daily business emails into a controlled, high-performing communication channel.

Do server-side disclaimers prevent so-called 'trombone emails' in long email chains?

Conbool intelligently detects reply and forward chains. You can define exactly that large disclaimers or banners are only placed in the first email of a conversation, and a compact short signature is used for internal emails or replies to prevent endless text deserts.

Can we define exceptions if a signature must absolutely not interfere?

Through defined control words or specific routing rules, users or administrators can prevent the attachment of the disclaimer in special cases (e.g., automated invoice dispatch to processing systems).

Consistent. Compliant. Custom Disclaimers.

Centrally manage email signatures, disclaimers, and banners for all employees. The smart email signature software for Outlook, Microsoft 365, and more.

Get Started for Free Contact us

Best regards,

Dr. Max Mustermann

Head of International Sales

Mustermann Ltd · max@mustermann.example · +1 555 123 4567

Visit us at the Summit 2026. Booth C-045

Intelligent Email Signature Software for Enterprise

Conbool is the email signature software for enterprises that want to manage signatures, disclaimers, and banners centrally.

Without Disclaimer

Inconsistent Branding
Employees use old logos, wrong titles, or broken layouts.
Compliance Risks
Missing legal notices can lead to fines and warnings.
High IT Overhead
Hours spent updating signatures for new hires or promotions.
No Campaign Control
Marketing banners must be pushed manually to every employee.

Frequently Asked Questions

Why should we manage email signatures centrally instead of via Outlook?

Decentralized Outlook signatures inevitably lead to incorrect corporate design, outdated mandatory information, and high support costs. Conbool processes signatures server-side: layouts are guaranteed to be consistent, legally secure, and correctly added in the appropriate format even on smartphones or in webmail.

Ready to manage email signatures centrally?

No credit card required.

Consistent. Compliant. Custom Disclaimers.

Centrally manage email signatures, disclaimers, and banners for all employees. The smart email signature software for Outlook, Microsoft 365, and more.

Get Started for Free Contact us

Best regards,

Dr. Max Mustermann

Head of International Sales

Mustermann Ltd · max@mustermann.example · +1 555 123 4567

Visit us at the Summit 2026. Booth C-045

Intelligent Email Signature Software for Enterprise

Conbool is the email signature software for enterprises that want to manage signatures, disclaimers, and banners centrally.

Without Disclaimer

Inconsistent Branding
Employees use old logos, wrong titles, or broken layouts.
Compliance Risks
Missing legal notices can lead to fines and warnings.
High IT Overhead
Hours spent updating signatures for new hires or promotions.
No Campaign Control
Marketing banners must be pushed manually to every employee.

Frequently Asked Questions

Why should we manage email signatures centrally instead of via Outlook?

Ready to manage email signatures centrally?

No credit card required.

Join the professionals. Every email looks perfect.

Dr. Thomas Müller

Chief Medical Officer

HealthPlus Clinic

t.mueller@healthplus.example

+49 30 1234567

www.healthplus.example

Alex Schmidt

Creative Director // DesignWorks

alex@designworks.example● designworks.example

Sarah Johnson

Legal Counsel

s.johnson@legalgroup.example • +1 555 9876

Legal Advisors Group

Max Mustermann

Senior Sales Manager | Enterprise Solutions

m.mustermann@enterprise.example

www.enterprise.example

ISO 27001 CERTIFIED

Enterprise Solutions is a registered trademark. This email may contain confidential info.

Lisa Chen

Product Manager

TechInnovate

E lisa@techinnovate.example

T +1 555 0192

Dr. Thomas Müller

Chief Medical Officer

HealthPlus Clinic

t.mueller@healthplus.example

+49 30 1234567

www.healthplus.example

Alex Schmidt

Creative Director // DesignWorks

alex@designworks.example● designworks.example

Sarah Johnson

Legal Counsel

s.johnson@legalgroup.example • +1 555 9876

Legal Advisors Group

Max Mustermann

Senior Sales Manager | Enterprise Solutions

m.mustermann@enterprise.example

www.enterprise.example

ISO 27001 CERTIFIED

Enterprise Solutions is a registered trademark. This email may contain confidential info.

Lisa Chen

Product Manager

TechInnovate

E lisa@techinnovate.example

T +1 555 0192

Email Signatures, Disclaimers, and Banners centrally managed

With Conbool, companies manage email signatures, legally compliant disclaimers, and marketing banners in one central solution.

Smart Routing

Granular rules for internal and external.
Exceptions prevent duplicate attachments.
Schedules for campaigns and promotions.

Intern Antwort Weiterleitung

Control by group, domain, and time.

Body Manipulation

Header, footer, or before-reply placement.
Supports HTML, plain text, and RTF.
Dynamic variables from your directory.

Place disclaimers, banners, or signatures anywhere in the text.

Outlook Add-in

Live preview directly in Outlook.
Insert signatures with one click.
Rules applied automatically.

ADD-IN

Integration for control and preview.

Visual No-Code Editor

Drag & Drop Builder
Live preview for all devices
No coding required

Create signatures with our drag and drop builder.

Language Detection

Multilingual with auto-select.
Placement is always correct.
Optimized for every device.

The engine detects the recipient's language automatically.

Directory Sync

LIVE SYNC

Pulls data from Entra ID or LDAP.
Empty lines removed automatically.
Real-time sync. Users are ready instantly.

Native integration with Entra ID and Google Workspace.

Enterprise Compliance & CI

Protecting against legal risks and ensuring consistent design for thousands of employees is nearly impossible manually. Conbool Disclaimer automates it.

100% Brand Consistency Every email is guaranteed to look exactly as your corporate guide prescribes.

How centrally managed email signatures look in practice.

Check directly how email signatures, disclaimers, and banners look in real emails.

Experience it live

Direction

Scope

Placement

Message context

Group

Language

Active period

Start

End

16.04.2026 until 30.04.2026

The period is inclusive. The preview shows the effect for a selected date.

Preview date

From:max@conbool.com

To:kunde@example.com

Subject: Quote and next steps

Hi Ms. Sommer, attached is our quote. If you have any questions, I am happy to help anytime. Best regards, Max

Legal notices18.04.2026

Conbool GmbH - Register Court Hamburg HRB 190450 - Managing Director: L. Example - VAT ID DE123456789 - Legal notice: conbool.com/legal

Sales office South - Quote number inserted automatically

S/MIME and PGP compatible Deduplication enabled Tracing with rule ID

Enterprise infrastructure and security

Certified protection, seamless integration, and full transparency.

Monitoring and audit logs

Live dashboardVisualized spam timeline and mail flow in real time.

End to end audit loggingAudit log and cryptography logging stored tamper proof.

RetentionStandard 90 days retention and export.

Mails processed

128.4k

Encrypted

Spam trend

Integration and compatibility

Seamless integration into your existing system landscape.

Compatibility & Clients

Native support for Microsoft Outlook, Apple Mail, iOS, Android, and all common email clients â€” without additional installations.

OUTLOOKAPPLE MAILMOBILE

Integration & Management

Seamless real-time sync with Microsoft Entra ID, Active Directory, and LDAP. Central control via the web dashboard.

ENTRA IDAD/LDAPSAML SSO

Team members

Manage members of your team.

Invite

Search members

NameEmailRoleJoined

Maximilian M.

m.mueller@example.com

Owner

3.4.2025

Sarah K.

s.krause@firm.com

Owner

20.5.2025

Timo S.

t.schmidt@mail.de

Contact

2.9.2025

Infrastructure, Performance & Deployment

Highly available architecture for maximum reliability.

Infrastructure and architecture

ISO 27001 hostingGeo redundant servers in Germany (Frankfurt and Berlin).
Active active clusterFor maximum resilience and load distribution.

FrankfurtBerlin ISO 27001

Performance and reliability

SLA guarantee99.9% guaranteed system availability.
High performance routingMinimal latency (< 50ms) for email processing.

SLA guarantee

99.9%

Avg. latency

< 50ms

Deployment & Multi-Tenancy

ISO 27001 certified hostingHosting in ISO 27001 certified EU data centers (Germany)
Flexible service packagesCustom service packages per tenant

CLOUD / SAAS

ON-PREM

Support and documentation

Benefit from a broad range of support services

24/7 ticketing

Guaranteed response times around the clock

Phone support

Personal contact through prioritized phone support

Documentation and FAQs

Comprehensive documentation, step by steps, and FAQs

Intelligent Email Signature Software for Enterprise

Without Disclaimer

Frequently Asked Questions

Ready to manage email signatures centrally?

Intelligent Email Signature Software for Enterprise

Without Disclaimer

Frequently Asked Questions

Ready to manage email signatures centrally?

With Conbool Disclaimer

Alex Schmidt

Alex Schmidt

Email Signatures, Disclaimers, and Banners centrally managed

Smart Routing

Body Manipulation

Outlook Add-in

Enterprise Compliance & CI

How centrally managed email signatures look in practice.

Experience it live

Outlook Signature Management

Signature Management for every Infrastructure

Email Signatures for Microsoft 365

Signature Governance for Exchange

Email Signature Management

Centralized Email Signature

Enterprise infrastructure and security

Monitoring and audit logs

Integration and compatibility

Infrastructure, Performance & Deployment

Infrastructure and architecture

Performance and reliability

Deployment & Multi-Tenancy

Support and documentation

24/7 ticketing

Phone support

Documentation and FAQs

Email Disclaimer & Legal Notices