If you're looking for central signature and disclaimer management with EU hosting, it pays to look at the differences with CodeTwo. This page compares publicly verifiable points — as of May 2026.
In three sentences
CodeTwo is an established Polish vendor for email signatures and Microsoft 365 management tools with long market presence. Conbool Disclaimer is a German alternative with EU hosting and signature management as part of a broader email security platform. Which fits depends on your hosting requirement, integrations needed and licensing preference.
Every statement about CodeTwo links to a public source. Every Conbool claim is verifiable in a demo.
Exclusively in EU data centres on ISO 27001-certified infrastructure. Contract party and data processor is Conbool GmbH in Germany.
CodeTwo operates cloud regions in the EU and North America according to the vendor. Which region is active for your tenant is governed by the contract. CodeTwo is a Polish company headquartered in Jelenia Góra.
Source: codetwo.com — Trust Center / Privacy. Please confirm the tenant location with the vendor.
Server-side in the mail flow: the signature is created at send time on the server. Endpoints need neither add-ins nor local templates. Outlook desktop, web and mobile show identical signatures.
CodeTwo Email Signatures for Office 365 supports both methods: server-side in the Microsoft 365 mail flow or client-side in Outlook. Which method is active is governed by the rule setting.
Source: codetwo.com — Email Signatures for Office 365 documentation.
Modular per feature — you can activate Disclaimer alone or together with MailGuard, SecureMail and SecureFiles. Term monthly or yearly without multi-year commitment.
CodeTwo is typically licensed per mailbox per year. Current terms are handled by sales or the pricing portal.
Source: codetwo.com — pricing page.
Native sync with Active Directory, Entra ID and HR systems (e.g. Personio, Workday). Data source is configurable per field — name from AD, photo from HR.
CodeTwo syncs with Microsoft Entra ID and Active Directory. External HR integrations are possible via CSV import or PowerShell scripts.
Source: codetwo.com — Integrations and tutorials.
Mail-flow connector configuration under 30 minutes. First template is created in the admin portal in 10 minutes and can go live immediately — with a pilot group before broad rollout.
CodeTwo offers a guided onboarding with a setup wizard. Initial configuration takes a few hours depending on template complexity.
Source: codetwo.com — Getting Started Guide.
Migration checklist
Replacing CodeTwo typically runs in four steps — focused on template migration and the mail-flow switch.
From the CodeTwo admin console export all active signature rules, banner sets and targeting configurations. These serve as templates for Conbool.
If CodeTwo uses its own data store, attribute fields (name, role, phone, photo) are reconnected to AD / Entra ID / HR. Conbool uses direct connector sync.
The CodeTwo connector in the Microsoft 365 mail flow is replaced by the Conbool connector. In the transition only one of them may have the active signature rule — otherwise double signatures.
After migration validation the CodeTwo licenses are cancelled or run out. Back up templates and banner campaigns for audit purposes.
A pilot phase with 1–2 departments is recommended before broad rollout. The most common error is double signatures when both connectors have active rules.
Decision aid
Matched to your setup
Server-seitige Signaturen mit AD/HR-Integration und Banner-Kampagnen.
Learn moreVorlagen, Targeting und Reporting für Vertrieb, Marketing und Compliance.
Learn moreBORA-konforme Disclaimer-Vorlagen und Mandanten-spezifische Banner.
Learn moreLayered-Disclaimer aus der EU, ohne UK-PE-Mutter und Per-User-Bundle.
Learn moreServer-seitige Signaturen, einheitlich auf allen Geräten und Clients.
Learn moreUnternehmensweite Signaturen zentral verwalten und ausrollen.
Learn morePflichtangaben automatisiert, rechtssicher und compliance-konform.
Learn moreAlso compared
CodeTwo is often weighed up against Exclaimer. Here are the direct comparison pages and a cross-comparison.
30-minute demo. Modular per feature. EU hosting.
Statements about CodeTwo rely exclusively on publicly accessible sources: codetwo.com, Trust Center, pricing and integrations documentation. Non-publicly substantiated claims are avoided.
As of May 2026. For your final decision we recommend you ask both vendors directly about the points relevant to you and get statements confirmed in writing.
CodeTwo is a trademark of CodeTwo Sp. z o.o. sp.k. Conbool is a trademark of Conbool GmbH. This page is an editorial comparison — not official CodeTwo material.