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SecureFiles · 3-Way Comparison

FTAPI or Cryptshare — when Conbool is the better choice.

FTAPI and Cryptshare are both established German and European MFT vendors with years of DACH market presence. Conbool SecureFiles positions itself alongside them as a modular alternative from a German GmbH, with passwordless magic-link and Outlook auto-switch.

Request a demoSecureFiles in detailUpdated 2026

At a glance

Three MFT paths, three very different philosophies.

FTAPI, headquartered in Munich, focuses on a zero-knowledge architecture (SecuPass) and typically multi-year contracts. Cryptshare has been part of the Swedish Pointsharp group since 2022 and works with a classic password workflow over a second channel. Conbool SecureFiles delivers passwordless magic-link with optional 2FA and is part of a 4-module suite, available monthly or annually with modular per-feature billing.

Five questions, three answers.

The key comparison points between FTAPI, Cryptshare and Conbool SecureFiles — set side by side, with each competitor statement backed by its own source.

Where is the data hosted?

Conbool

Conbool SecureFiles is operated exclusively in EU data centres. The vendor is Conbool GmbH, headquartered in Germany; a DPA per GDPR Art. 28 is included in every contract.

FTAPI

FTAPI states that it hosts in Germany and positions itself as a 'Made in Germany' provider. The hosting region is referenced in its product communication as a German data centre.

Source: ftapi.com, company and product pages, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare is available either as on-premise or as the Pointsharp cloud (cryptshare.io). The Pointsharp cloud is operated by the Swedish Pointsharp group.

Source: cryptshare.com, deployment overview, and pointsharp.com, retrieved 2026.

Hosting region and ownership structure are relevant for GDPR assessments and NIS-2 supply-chain reviews. As a German GmbH without a corporate parent, Conbool is unambiguously attributable.

How are recipients authenticated?

Conbool

Conbool uses a passwordless magic-link. The recipient receives a signed single-use link by email and can optionally be additionally secured with SMS 2FA. Repeat recipients benefit from a 12-month trust window.

FTAPI

Per the vendor, FTAPI relies on the SecuPass architecture. SecuPass is based on a zero-knowledge approach with a recipient key and requires the recipient to hold a SecuPass ID.

Source: ftapi.com, SecuPass whitepaper and product description, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare uses a classic password workflow: the sender sets a password, which is communicated to the recipient through a second channel (e.g. phone or SMS).

Source: cryptshare.com, FAQ on the recipient process, retrieved 2026.

Three very different experiences: SecuPass ID at FTAPI, second-channel password at Cryptshare, magic-link at Conbool. For repeat recipients, the Conbool path is typically the fastest.

What does licensing look like?

Conbool

Conbool is bookable modularly per feature. SecureFiles can be licensed standalone or bundled with MailGuard, SecureMail and Disclaimer; monthly or annual, cancellable.

FTAPI

Per the vendor, FTAPI is licensed in tiers/editions with user-based packages. Multi-year contract terms are common in the market.

Source: ftapi.com, editions and pricing overview, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare is licensed annually per domain or per server, and is typically sold via resellers. Multi-year terms are widespread in the market.

Source: cryptshare.com, license and reseller information, retrieved 2026.

Three very different commitment profiles: edition-based (FTAPI), domain/server-based (Cryptshare), modular per feature (Conbool).

What architecture is behind it?

Conbool

Conbool SecureFiles is a cloud-native pipeline with Outlook auto-switch: attachments automatically switch into SecureFiles mode as soon as size or recipient rules apply. An Outlook add-in for Classic, New and Web is integrated.

FTAPI

Per the vendor, FTAPI is architecturally focused on the SecuPass zero-knowledge concept, with the data vault and recipient key as its central building blocks.

Source: ftapi.com, SecuPass whitepaper and architecture overview, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare is a classic gateway concept: a Cryptshare instance is operated in the DMZ; senders and recipients interact with the gateway.

Source: cryptshare.com, architecture and deployment description, retrieved 2026.

Zero-knowledge vault (FTAPI), DMZ gateway (Cryptshare) or cloud pipeline with Outlook auto-switch (Conbool) — the choice depends on existing IT strategy.

How broad is the platform?

Conbool

Conbool SecureFiles is part of a 4-module suite with MailGuard (anti-spam/anti-malware), SecureMail (email encryption) and Disclaimer (central signatures). Modules are bookable individually or as a bundle.

FTAPI

Per the vendor, FTAPI positions itself as an MFT specialist with a focus on secure data exchange and SecuPass-based email encryption in the narrower sense.

Source: ftapi.com, product portfolio page, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare combines MFT with encryption workflows and, within the Pointsharp group, is part of an ecosystem that also includes identity and PIM solutions.

Source: cryptshare.com and pointsharp.com, product overview, retrieved 2026.

If MFT alone is sufficient, all three vendors qualify. If email security, encryption and signatures from a single source are desired, Conbool offers the broader module palette without a corporate layer.

Migration

Five steps to Conbool SecureFiles.

Switching from FTAPI or Cryptshare can be done in a controlled five-step sequence — parallel operation is possible, hard cut-overs are avoidable.

  1. Review the current setup

    Record which of the two tools is in use — some organisations run FTAPI and Cryptshare in parallel across different departments. This overview is the basis for the migration plan.

  2. Export recipient lists and active transfers

    Export recipient lists, SecuPass IDs (FTAPI) and recurring Cryptshare recipients, along with active transfers. This data is the basis for configuring the trust window in Conbool.

  3. Roll out the Conbool Outlook add-in in parallel

    Deploy the Conbool Outlook add-in via the Microsoft 365 Admin Center or Intune in parallel with the existing solution. Auto-switch rules are configured centrally.

  4. Let existing transfers expire normally

    Do not abort active hand-overs in FTAPI or Cryptshare — new hand-overs go through Conbool from the cut-over date, while existing ones are served regularly until natural expiry.

  5. Decommission the FTAPI or Cryptshare tenant in a controlled way

    After all active hand-overs have expired and the contract end is reached: controlled decommissioning of the previous tenants, including export backup, license termination and recipient notification.

As of 2026. Specific migration plans are coordinated individually with the responsible IT contact. Statements about FTAPI and Cryptshare contract terms without guarantee.

Decision aid

When does each vendor fit?

Conbool

  • EU-only hosting from a German GmbH, including DPA per GDPR Art. 28.
  • Modular per feature, monthly or annual, cancellable.
  • Passwordless magic-link with optional SMS 2FA.
  • Bundle-ready with MailGuard, SecureMail and Disclaimer from a single source.

FTAPI

  • Zero-knowledge architecture (SecuPass) with recipient key.
  • Vendor headquartered in Munich, German GmbH structure.
  • Established SecuPass concept with data-vault model.
  • Mature supplier relationships in the German Mittelstand.

Cryptshare

  • Long DACH market presence since 2003.
  • Part of the Pointsharp ecosystem, including PIM and identity solutions.
  • Classic password workflow over a second channel.
  • Available on-premise or as Pointsharp cloud (cryptshare.io).

Use cases

Where Conbool SecureFiles is most often deployed.

DSGVO-konformer Dateiversand

Vertrauliche Anhänge rechtssicher übergeben — mit AVV nach Art. 28 und EU-only Hosting.

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Große Dateien per Outlook versenden

Auto-Switch in Outlook ersetzt klassische Anhänge durch Conbool-SecureFiles-Links.

Learn more

Anwaltskanzlei: Aktenversand

Typische Aktenversand-Hochzeit für SecureFiles — Mandantenakten sicher übergeben.

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WeTransfer-Alternative

DSGVO-konformer Dateiversand aus der EU, ohne CLOUD-Act-Risiko.

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Cryptshare-Alternative

Modulare deutsche Alternative mit echtem Zero-Knowledge.

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FTP-Alternative

Sicherer Dateitransfer statt FTP — Outlook-Add-in, Audit-Log, NIS-2.

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DSGVO-konformer Dateiversand

Verschlüsselter Dateiversand nach Art. 32 DSGVO und NIS-2.

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Sicherer Posteingang

Dateien sicher empfangen — persönlicher Upload-Link für Externe.

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Große Dateien per Outlook

Outlook-Anhang zu groß? Direkt aus Outlook verschlüsselt versenden.

Learn more

Also compared

Further SecureFiles comparisons.

See Conbool in a direct head-to-head comparison or compare with additional MFT solutions.

FAQ on FTAPI, Cryptshare and Conbool.

Modular, German, without a corporate layer.

Demo in 30 minutes. Migration in five steps. Modular per feature.

Request a demoSecureFiles in detail

Sources and date

Statements about FTAPI are based on ftapi.com, publicly available product descriptions and the SecuPass whitepaper, each retrieved 2026. Statements about Cryptshare are based on cryptshare.com and pointsharp.com, FAQ pages and public reseller information, each retrieved 2026. Statements about Conbool are based on the product documentation of Conbool GmbH.

As of 2026.

FTAPI is a trademark of FTAPI Software GmbH. Cryptshare and Pointsharp are trademarks of Pointsharp AB or the Pointsharp group respectively. Conbool is a trademark of Conbool GmbH. All statements without guarantee of continued accuracy; independent vendor verification by the responsible party is recommended.