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SecureFiles · 3-Way Comparison

FTAPI or Cryptshare — when Conbool is the better choice.

FTAPI and Cryptshare are both established German and European MFT vendors with years of DACH market presence. Conbool SecureFiles positions itself alongside them as a modular alternative from a German GmbH, with passwordless magic-link and an attachment switch in Outlook.

Request a demoSecureFiles in detailUpdated 2026

At a glance

Three MFT paths, three very different philosophies.

FTAPI, headquartered in Munich, focuses on a zero-knowledge architecture (SecuPass) and typically multi-year contracts. Cryptshare has been part of the Swedish Pointsharp group since 2022 and works with a classic password workflow over a second channel. Conbool SecureFiles delivers passwordless magic-link with optional 2FA and is part of a 4-module suite, available monthly or annually with modular per-feature billing.

Five questions, three answers.

The key comparison points between FTAPI, Cryptshare and Conbool SecureFiles — set side by side, with each competitor statement backed by its own source.

Where is the data hosted?

Conbool

Conbool SecureFiles is operated exclusively in EU data centres. The vendor is Conbool GmbH, headquartered in Germany; a DPA per GDPR Art. 28 is included in every contract.

FTAPI

FTAPI states that it hosts in Germany and positions itself as a 'Made in Germany' provider. The hosting region is referenced in its product communication as a German data centre.

Source: ftapi.com, company and product pages, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare runs on-premise, at a service provider or in your own private cloud; the SaaS variant is Cryptshare.express. The hosted offerings are operated by the Swedish Pointsharp group.

Source: cryptshare.com, deployment overview, and pointsharp.com, retrieved 2026.

Hosting region and ownership structure are relevant for GDPR assessments and NIS-2 supply-chain reviews. As a German GmbH without a corporate parent, Conbool is unambiguously attributable.

How are recipients authenticated?

Conbool

Conbool uses a passwordless magic-link. The recipient receives a signed single-use link by email and can optionally be secured with a password handed over out of band. Repeat recipients benefit from a 12-month trust window.

FTAPI

Per the vendor, FTAPI relies on the SecuPass architecture. In security levels 3 and 4 delivery is end-to-end encrypted and the recipient creates an FTAPI account and their own SecuPass key; levels 1 and 2 require neither.

Source: ftapi.com and support.ftapi.com — SecuPass whitepaper, product description and the explanation of the security levels, retrieved September 2026.

Cryptshare

Per the vendor, Cryptshare uses a classic password workflow: the sender sets a password, which is communicated to the recipient through a second channel (e.g. phone or SMS).

Source: cryptshare.com, FAQ on the recipient process, retrieved 2026.

Three very different experiences: an account with a SecuPass key at FTAPI for the end-to-end levels, a second-channel password at Cryptshare, a magic link at Conbool. For repeat recipients, the Conbool path is typically the fastest.

What does licensing look like?

Conbool

Conbool is bookable modularly per feature. SecureFiles can be licensed standalone or bundled with MailGuard, SecureMail and Disclaimer; monthly or annual, cancellable.

FTAPI

Per the vendor, FTAPI is licensed in tiers/editions with user-based packages. Multi-year contract terms are common in the market.

Source: ftapi.com, editions and pricing overview, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare is licensed annually per domain or per server in a Business and an Enterprise edition, and is typically sold via resellers. Multi-year terms are widespread in the market. The only publicly priced option is the entry level of the SaaS variant Cryptshare.express, per user per month.

Source: cryptshare.com, license and reseller information, retrieved 2026.

Three very different commitment profiles: edition-based (FTAPI), domain/server-based (Cryptshare), modular per feature (Conbool).

What architecture is behind it?

Conbool

Conbool SecureFiles is a cloud-native pipeline with an attachment switch in Outlook: attachments above the configured size are held back on send and handed over to SecureFiles on confirmation. An Outlook add-in for Classic, New and Web is integrated.

FTAPI

Per the vendor, FTAPI is architecturally focused on the SecuPass concept, with the data vault and recipient key as its central building blocks. End-to-end encryption applies in security levels 3 and 4.

Source: ftapi.com, SecuPass whitepaper and architecture overview, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare is a classic gateway concept: a Cryptshare instance is operated in the DMZ; senders and recipients interact with the gateway.

Source: cryptshare.com, architecture and deployment description, retrieved 2026.

Zero-knowledge vault (FTAPI), DMZ gateway (Cryptshare) or cloud pipeline with an attachment switch in Outlook (Conbool) — the choice depends on existing IT strategy.

How broad is the platform?

Conbool

Conbool SecureFiles is part of a 4-module suite with MailGuard (anti-spam/anti-malware), SecureMail (email encryption) and Disclaimer (central signatures). Modules are bookable individually or as a bundle.

FTAPI

Per the vendor, FTAPI positions itself as a specialist for secure data exchange. Email encryption runs through SecuMails on the SecuPass architecture, complemented by an S/MIME integration for certificate-based signing and encryption.

Source: ftapi.com, product portfolio page, retrieved 2026.

Cryptshare

Per the vendor, Cryptshare combines MFT with encryption workflows and, within the Pointsharp group, is part of an ecosystem that also includes identity and PIM solutions.

Source: cryptshare.com and pointsharp.com, product overview, retrieved 2026.

If MFT alone is sufficient, all three vendors qualify. If email security, encryption and signatures from a single source are desired, Conbool offers the broader module palette without a corporate layer.

Migration

Five steps to Conbool SecureFiles.

Switching from FTAPI or Cryptshare can be done in a controlled five-step sequence — parallel operation is possible, hard cut-overs are avoidable.

  1. Review the current setup

    Record which of the two tools is in use — some organisations run FTAPI and Cryptshare in parallel across different departments. This overview is the basis for the migration plan.

  2. Export recipient lists and active transfers

    Export recipient lists, SecuPass IDs (FTAPI) and recurring Cryptshare recipients, along with active transfers. This data is the basis for configuring the trust window in Conbool.

  3. Roll out the Conbool Outlook add-in in parallel

    Deploy the Conbool Outlook add-in via the Microsoft 365 Admin Center or Intune in parallel with the existing solution. Threshold and behaviour of the attachment switch are configured centrally.

  4. Let existing transfers expire normally

    Do not abort active hand-overs in FTAPI or Cryptshare — new hand-overs go through Conbool from the cut-over date, while existing ones are served regularly until natural expiry.

  5. Decommission the FTAPI or Cryptshare tenant in a controlled way

    After all active hand-overs have expired and the contract end is reached: controlled decommissioning of the previous tenants, including export backup, license termination and recipient notification.

As of 2026. Specific migration plans are coordinated individually with the responsible IT contact. Statements about FTAPI and Cryptshare contract terms without guarantee.

Decision aid

When does each vendor fit?

Conbool

  • EU-only hosting from a German GmbH, including DPA per GDPR Art. 28.
  • Modular per feature, monthly or annual, cancellable.
  • Passwordless magic-link with an optional out-of-band password.
  • Bundle-ready with MailGuard, SecureMail and Disclaimer from a single source.

FTAPI

  • Zero-knowledge architecture (SecuPass) with recipient key.
  • Vendor headquartered in Munich, German GmbH structure.
  • Established SecuPass concept with data-vault model.
  • Mature supplier relationships in the German Mittelstand.

Cryptshare

  • Long DACH market presence since 2003.
  • Part of the Pointsharp ecosystem, including PIM and identity solutions.
  • Classic password workflow over a second channel.
  • Available on-premise, at a service provider, in your own private cloud, or as the SaaS variant Cryptshare.express.

Use cases

Where Conbool SecureFiles is most often deployed.

DSGVO-konformer Dateiversand

Vertrauliche Anhänge rechtssicher übergeben — mit AVV nach Art. 28 und EU-only Hosting.

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Große Dateien per Outlook versenden

Der Anhangswechsel in Outlook ersetzt große Anhänge auf Bestätigung durch Conbool-SecureFiles-Links.

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Anwaltskanzlei: Aktenversand

Typische Aktenversand-Hochzeit für SecureFiles — Mandantenakten sicher übergeben.

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Dateien aus SharePoint versenden

Aus SharePoint Online an Externe senden, ohne anonymen Freigabelink und ohne Gastkonto.

Learn more

WeTransfer-Alternative

DSGVO-konformer Dateiversand aus der EU, ohne CLOUD-Act-Risiko.

Learn more

Cryptshare-Alternative

Modulare deutsche Alternative mit Verschlüsselung und Schlüsselverwaltung in der EU.

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FTP-Alternative

Sicherer Dateitransfer statt FTP — Outlook-Add-in, Audit-Log, NIS-2.

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DSGVO-konformer Dateiversand

Verschlüsselter Dateiversand nach Art. 32 DSGVO und NIS-2.

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Sicherer Posteingang

Dateien sicher empfangen — persönlicher Upload-Link für Externe.

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Große Dateien per Outlook

Outlook-Anhang zu groß? Direkt aus Outlook verschlüsselt versenden.

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Datei-Upload-Formular

Dokumente strukturiert anfordern, geführte Checkliste statt E-Mail-Ping-Pong.

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SharePoint-Alternative

Sichere gemeinsame Dateiräume für Externe, ohne Microsoft-Cloud.

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Also compared

Further SecureFiles comparisons.

See Conbool in a direct head-to-head comparison or compare with additional MFT solutions.

FAQ on FTAPI, Cryptshare and Conbool.

Modular, German, without a corporate layer.

Demo in 30 minutes. Migration in five steps. Modular per feature.

Request a demoSecureFiles in detail

Sources and date

Statements about FTAPI are based on ftapi.com, publicly available product descriptions and the SecuPass whitepaper, each retrieved 2026. Statements about Cryptshare are based on cryptshare.com and pointsharp.com, FAQ pages and public reseller information, each retrieved 2026. Statements about Conbool are based on the product documentation of Conbool GmbH.

As of September 2026. For your final decision we recommend you ask all three vendors directly about the points relevant to you and get statements confirmed in writing.

FTAPI is a trademark of FTAPI Software GmbH. Cryptshare and Pointsharp are trademarks of Pointsharp AB or the Pointsharp group respectively. Conbool is a trademark of Conbool GmbH. All statements without guarantee of continued accuracy; independent vendor verification by the responsible party is recommended.