Both vendors solve the same problem: files too large or too confidential for an attachment should reach the recipient safely, without anyone having to create an account. This page puts operating model, hosting, recipient paths and module scope side by side and backs every statement about FileCap with a public source.
In short
Conbool SecureFiles is part of a nine-module suite from Germany and runs as a cloud service or entirely in your own data centre; the contracting party is Conbool GmbH in Hamburg. FileCap describes itself as a Dutch software solution from Contec BV, is offered as SaaS, and states that data is hosted within the EU via a European cloud provider. If you only need file transfer, both will do; if you want encryption, archiving and signatures from the same platform, that is Conbool.
Side by side, with a source for every statement about the competitor.
The same suite runs as a cloud service or entirely in your own data centre, with the same feature set.
FileCap is described on its own website as SaaS, explicitly as „FileCap SaaS“.
Retrieved from filecap.com on 6 September 2026.
Hosting in Germany, the contracting party is Conbool GmbH in Hamburg, owner-managed and without a parent company outside the EU.
FileCap states that data is hosted within the EU via a European cloud provider, and names Contec BV in the Netherlands as its origin.
Retrieved from filecap.com on 6 September 2026.
The recipient gets a retrieval path without an account; authentication can be set per transfer. For the reverse direction there is a secure inbox and upload forms.
FileCap lists several recipient authentication methods, among them password, a code by email and a code by SMS, plus a web portal and an invitation that lets third parties send files.
Retrieved from filecap.com on 6 September 2026.
Nine modules on one platform: spam and phishing protection, encryption with S/MIME and PGP, file transfer, archiving, signatures, DMARC reporting, 365 Backup, awareness and continuity. End-to-end encryption is available in the portal for transfers, pools and the secure inbox.
The website lists secure email and file sharing, Outlook and Microsoft 365 integration, corporate branding, a message recall and data loss prevention rules.
Retrieved from filecap.com on 6 September 2026.
Conbool works under GDPR with a data processing agreement and a German contracting party. We do not currently hold an ISO 27001 certification of the company.
FileCap states that it has been ISO 27001 certified since April 2021, works in line with the GDPR and meets WCAG 2.2.
Retrieved from filecap.com on 6 September 2026.
Migration
The path is the same as for any change in the mail flow and needs no cut-off date with downtime.
Which domains, which mailboxes, which groups of recipients are affected? That produces the rule list.
Conbool is added as a second path while the existing service keeps running. Two test mailboxes are enough for the first pass.
Rules, exceptions and recipient lists are carried over and checked one by one.
The mail flow is switched over; message tracing shows every delivery. The previous service stays reachable until the observation period ends.
The old path is cancelled only once nothing runs through it any more.
Access to files already sent through your current service is governed by that vendor's terms. Please clarify retention and export before cancelling.
Decision aid
Aus SharePoint Online an Externe senden, ohne anonymen Freigabelink und ohne Gastkonto.
Learn moreDSGVO-konformer Dateiversand aus der EU, ohne CLOUD-Act-Risiko.
Learn moreModulare deutsche Alternative mit Verschlüsselung und Schlüsselverwaltung in der EU.
Learn moreSicherer Dateitransfer statt FTP — Outlook-Add-in, Audit-Log, NIS-2.
Learn moreVerschlüsselter Dateiversand nach Art. 32 DSGVO und NIS-2.
Learn moreDateien sicher empfangen — persönlicher Upload-Link für Externe.
Learn moreOutlook-Anhang zu groß? Direkt aus Outlook verschlüsselt versenden.
Learn moreDokumente strukturiert anfordern, geführte Checkliste statt E-Mail-Ping-Pong.
Learn moreSichere gemeinsame Dateiräume für Externe, ohne Microsoft-Cloud.
Learn moreAlso compared
Comparisons with adjacent solutions.
We set up a test environment and carry over your rules without touching live operations.
Statements about FileCap come exclusively from publicly available sources, namely the website filecap.com. Claims about internal processes, pricing or architecture that are not documented there are avoided. Statements about Conbool come from our own product documentation and contractual commitments.
As of 6 September 2026. Vendor information changes. Before deciding, we recommend asking both vendors about the points that matter to you and having the answers confirmed in writing.
FileCap is a trademark of Contec BV. Conbool is a trademark of Conbool GmbH. This page is an editorial comparison and not official material from FileCap or Contec BV.