Email signatures are often neglected in daily business – and that becomes a problem. Missing mandatory disclosures, inconsistent layouts, outdated logos, or changing contacts create an unprofessional image. Manually maintaining signatures on every device is not only tedious but also error‑prone.
That changes now: The Conbool Disclaimer Add‑in for Outlook is now officially available in the Microsoft Store. Companies can now use centrally managed email signatures and legally compliant disclaimers directly in Outlook – without requiring every employee to take manual action.
In this article, I'll show you how to use the add‑in, who benefits from it, and what concrete advantages you can expect.
What is the Conbool Disclaimer Add‑in and who needs it?
The Conbool Disclaimer Add‑in is an extension for Microsoft Outlook that enables companies to manage uniform email signatures and legally required disclaimers from a central dashboard. The key benefit: After defining your templates once in the Conbool dashboard, the signature is automatically inserted into every employee's outgoing emails. No more manual creation, no more tedious updates.
But who really benefits from this add‑in? The product page in the Microsoft Store highlights three clear target groups:
- Marketing teams – They ensure that logos, colors, and layouts are consistent across all emails, presenting a professional brand image.
- IT administrators – They maintain full control over all signatures, eliminate manual errors, and save valuable time that would otherwise be spent on support tickets.
- Sales & business professionals – They present themselves with a consistent, high‑quality signature, save time, and leave a professional impression on customers.
Whether you run a small agency, a mid‑sized company, or a large enterprise – the add‑in scales with you.
What benefits does the Conbool Disclaimer Add‑in offer?
Central signature management delivers tangible advantages that you'll notice immediately in everyday business. The Microsoft Store product description lists the following core benefits:
- Consistent brand image – Logos, contact details, and legal notices are identical for all employees.
- Fewer errors – No inconsistent layouts, no forgotten mandatory disclosures.
- Compliance made easy – Legal requirements such as GDPR or commercial law disclosures are automatically met.
- Time savings – Instead of maintaining each signature individually, you manage everything from a central dashboard.
Another decisive advantage: The add‑in uses event‑based activation of Office. It is automatically triggered whenever a user composes a new message, changes the recipient list, or switches the sender account. At that moment, it fetches the appropriate signature based on sender profile, recipient domain, and language. So the right signature always appears at the right time, in the right place.
Best of all: No email content is read or sent to external systems – only the templates stored in your tenant are loaded. This is not only GDPR‑compliant but also reassures data protection officers.
How to integrate the add‑in into your daily workflow
The technical implementation is intentionally simple so you can get started quickly. Here are the steps:
- Install the add‑in – In Outlook, go to "Store" or "Get Add‑ins" and search for "Conbool Disclaimer".
- Activate your license – The add‑in requires an active Conbool Disclaimer Subscription. Every user who applies signatures needs their own license (monthly or yearly billing).
- Create templates in the dashboard – In the Conbool portal, define your signature templates: logos, contact details, disclaimers, banners – all centrally, once.
- Enjoy automation – From now on, the stored signature will be automatically inserted into your employees' emails – without any further action on their part.
Especially useful for companies with multiple departments, brands, or languages: You can create different templates for different groups – for example, a different signature for sales than for support.
Licensing & getting started: 30‑day free trial
Pricing is transparent:
- Every user who applies signatures needs a per‑user license.
- Billing is monthly or yearly – as you prefer.
- 30‑day free trial – no credit card required.
To start the trial, simply visit the product page in the Microsoft Store and launch the free trial. After the trial period, you can flexibly switch to a paid subscription or stop using the add‑in at any time.
Frequently Asked Questions (FAQ – for structured data)
Question 1: Does every employee have to install the add‑in themselves?
No. IT administrators can centrally deploy the add‑in for the entire team via the Microsoft 365 Admin Center. The installation happens automatically in the background – no manual steps required from your employees.
Question 2: Does the add‑in work with the new Outlook?
Yes. The add‑in is based on the modern Office.js architecture and is compatible with both classic Outlook and the new Outlook for Windows, Mac, web, and mobile devices.
Question 3: What about GDPR compliance?
The add‑in is fully GDPR compliant. No email content is read or shared with third parties. The servers are located in Germany (Conbool is "Made in Germany" and ISO 27001 certified), and we offer a Data Processing Agreement (DPA) upon request.
Question 4: Can I set up different signatures for different departments?
Yes. In the Conbool dashboard, you can define groups and rules, so that, for example, sales receives a different signature than accounting. Multi‑language templates are also supported.
Question 5: What does the add‑in cost after the trial period?
You can find detailed pricing on the Conbool website at https://conbool.com/products/disclaimer. Both monthly and yearly license models are available.
Question 6: Can I use the add‑in without Microsoft 365?
The add‑in is designed for Microsoft Outlook, so it requires an Outlook environment. For pure Exchange on‑premises setups without Outlook clients, please contact our support for a custom solution.
Conclusion: Central control, less effort, more professionalism
With the Conbool Disclaimer Add‑in for Outlook, manual signature maintenance becomes a thing of the past. You gain central control, save valuable time, and ensure that your email communication is legally secure – whether it's GDPR, the German GmbHG, or other commercial law requirements.
The add‑in is now officially available in the Microsoft Store. Take advantage of the 30‑day free trial to see the benefits for yourself – completely risk‑free and without a credit card.
➡️ Try it now: Conbool Disclaimer Add‑in in the Microsoft Store
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