Email signaturesfor Exchange Server.From your own AD.
Automatic signatures with name, job title and phone from your local Active Directory. Server-side at the gateway, the same on every device, without Entra ID.
Where signatures on Exchange fall short
Four familiar spots.
Transport rules hit their limits
A rule inserts fields, but appends the text below quoted replies and leaves gaps where fields are empty.
On-premises signature products are retired
Vendors have discontinued their on-premises editions and point to cloud services with Entra ID.
Client signatures drift
Templates per Outlook get copied, changed and forgotten. On phones the signature is often missing entirely.
Mandatory details unchecked
Registered office, register court, managing directors: nobody checks whether they sit under every business message.
How the signature is built on Exchange
Three building blocks.
1. Send connector to the gateway
Outbound mail runs through Conbool, the MX stays unchanged.
2. Fields from AD
The directory agent supplies name, job title, department and phone, outbound and without an open port.
3. Template by rule
Templates by directory group as well as sender and recipient domain.
Fields straight from the directory.
Every line of the signature comes from an attribute in Active Directory.
New phone number in AD, new signature
Attributes mappable per field
The same signature on every device
No Entra ID needed
What Disclaimer does on Exchange Server
Six points for daily work.
The same on every device
The signature is built server-side, for messages from phones too.
Mandatory details guaranteed
Legal texts sit under every outbound message and cannot be removed in the client.
Banners with a time window
Campaign banners with start and end date, controlled by sender and recipient.
Secondary addresses recognised
Whoever sends under an alias still gets their signature.
No double signatures
If the add-in has already handled a message, the gateway leaves it alone.
Add-in for Outlook
Templates and preview in the mailbox, with a manifest for Exchange Server.
Transport rule or Disclaimer
What Exchange brings on board and where it stops.
Conbool Disclaimer | Transport rule in Exchange | |
|---|---|---|
| Template maintenance | editor in the portal | HTML inside the rule |
| Templates per group | by selection | one rule per group |
| Preview while composing | in the add-in | not available |
| Other mail servers and Microsoft 365 | the same templates | this Exchange only |
Statements on transport rules based on Microsoft documentation for Exchange Server SE.
Frequently asked questions
How do I set up an automatic signature on Exchange Server?
Can the signature use fields from Active Directory?
Is Entra ID required?
Does the signature apply to messages from phones?
What about Exclaimer and CodeTwo on Exchange Server?
Is there an Outlook add-in for Exchange Server?
Related solutions
Secure Exchange on premises
Filtering, encryption, signatures and archive for Exchange Server SE.
Encrypt internal email
Route mail between two mailboxes through the gateway.
Outlook add-ins for Exchange Server
Five add-ins without Microsoft 365 and without typing a code.
Email security without Entra ID
People, groups and addresses from local Active Directory.
Encryption for Exchange Server
S/MIME, PGP, PDF and portal centrally at the gateway.
See signatures on your own Exchange
A demo with fields from a real Active Directory, from the agent to the finished signature.