Create and Manage Groups

The group function allows you to organize users or mailboxes and efficiently integrate them into your email rules.

Why Groups Are Important

• Efficiency: Instead of manually selecting individual recipients or senders, you can use groups to make rules faster and more organized.
• Flexibility: Adjust your group structure at any time to respond to changing requirements.
• Clarity: Organize users by teams, departments, or specific projects.

Guide: How to Create a Group

1. Navigate to the "Groups" section:
   • In the menu, you'll find the "Groups" option. Click on it to open the overview of your existing groups.
2. Create a new group:
   • Click on "+". Give the group a meaningful name and optionally add a description (e.g., "Marketing Team" or "External Partners").
3. Specify domain:
   • Define the domain for which you want to assign members to groups.
4. Add members:
   • Add the desired email addresses.
5. Save:
   • Review your settings and click "+". The new group will now appear in the overview and can be used in routing rules.

Using Groups in Routing Rules

Groups can be directly used in incoming or outgoing routing rules:

1. Create or edit a routing rule in the "Routing" section.
2. When defining senders or recipients, select the desired group from the dropdown menu.

Example:

• An incoming rule could be configured to apply only to messages sent to members of the "Sales Team" group AND encrypted.